Airbnb Host Command Center Spreadsheet

Stop juggling ten spreadsheets, sticky notes, and your host app. This runs the whole business.

Most "Airbnb spreadsheets" are just a booking list. This is a complete short-term rental operating system — the single file you open every morning to see exactly how your business is doing and what needs you today. Log a booking once and it flows everywhere: revenue, payout, occupancy, your P&L, your tax deductions, and your cleaning schedule all update themselves.

• A dashboard that feels like software — "Mission Control"Open it and see your whole business at a glance: Net Profit, Total Revenue, Occupancy Rate, ADR, RevPAR, upcoming check-ins, turnovers due this week, and unpaid payouts. Smart gauges track your profit margin, 5-star rate, repeat-guest rate and cancellation rate. A "This Week" widget tells you what to schedule, reorder, fix, and follow up on — and "Upcoming" shows your next check-in and check-out by name. No formulas to touch.
• The feature hosts obsess over — a live Occupancy Calendar

See your entire year on one color-coded heatmap: Booked, Pending, Owner Stay, Blocked, and Available — across every property at once. Instantly spot your gaps, your busy season, and your open weekends.

• Price like a proA dedicated Pricing Strategy tab for weekday, weekend, high-season, low-season and holiday rates, minimum stays, and occupancy targets — plus a competitor comparison so you always know where you stand. A Revenue Forecast auto-projects income from your target occupancy × ADR, then measures it against your actuals.
• Everything a host needs, grouped by how you work

Command Center — Dashboard, a new-listing Setup Checklist, and your Properties master list

Bookings & Calendar — Reservations (auto nights, revenue & payout), the color-coded Airbnb Calendar, Pricing Strategy, and Revenue Forecast

Money & Tax — Income & Expenses, a month-by-month Profit & Loss, and a Tax Center that totals every deductible category plus mileage

Performance — Property Performance (occupancy, ADR, RevPAR, net per listing) and a side-by-side Property Comparison with star ratings

Guest Experience — Guest CRM, a Review Tracker (what guests mention: cleanliness, communication, location, value), a Guest Gift & Loyalty tracker, and a Messaging Library of 10 ready-to-send templates

Operations — Cleaning & Turnovers, Supplies & Restock (with par-level reorder flags), Maintenance Log, Capital Improvements (with replace-by dates), and a Vendors & Cleaners directory

Marketing & Info — a Listing Optimizer (amenities, photo shot list, keyword tracker, competitor watch & a live listing health score), a Content Calendar, and a House Manual & Emergency page

• The premium touches that pay for themselves

Know your most profitable listing at a glance. See occupancy and RevPAR trend by month. Never miss a turnover or run out of towels. Have every deductible totaled and ready at tax time. Turn reviews into market research. Sound polished with guest templates for every moment, from booking to five-star review.

• Made for real hosts

Perfect for Airbnb & VRBO hosts, short-term & vacation-rental owners, co-hosts and property managers — whether you run one listing or a growing portfolio.

What you getGoogle Sheets version (free to use) + Microsoft Excel version — both included25 auto-calculating tabs — an example (filled in) copy + a clean blank copy100+ smart formulas doing the math for you — dropdowns, color-coded status, and progress bars throughoutA simple START HERE quick-start guide

Instant digital download · lifetime access · free updates · no subscription, ever

How it works

Purchase and download instantly.

Open the START HERE guide.

Use it in Excel, or copy the Google Sheets version to your own Drive.

Add your properties and log your first booking — the mission-control dashboard does the rest.

FAQDo I need Excel, or does this work in Google Sheets?

Both are included. Use the Excel file as-is, or make a free copy of the Google Sheets version to your own Google Drive — no software to buy.

Is this a subscription?

Never. It's a one-time purchase with lifetime access and free updates. No monthly fees.

I have more than one property — will this work?

Yes. It's built for a portfolio. Add each rental to the Properties tab and every report — occupancy, P&L, the calendar, Property Comparison — covers them all, together and side by side.

Do I need to know spreadsheets or formulas?

No. Everything calculates automatically. You just type into the highlighted cells and pick from dropdowns; the dashboard and reports update themselves.

Does it connect to Airbnb automatically?

No — it's a self-contained spreadsheet (that's what makes it work in both Excel and Sheets with no fees or permissions). You enter your bookings and expenses; it does all the math, tracking and reporting.

Can I customize it — colors, categories, extra properties?

Absolutely. Rename categories, add rows, and adjust anything you like. It's yours.

Will this help at tax time?

Yes. The Tax Center automatically totals your deductible expenses by category plus mileage for the year, so everything's ready to hand off.

Is it a physical product?

No — it's an instant digital download. Nothing ships.

✦ HOW YOUR DIGITAL DOWNLOAD WORKS ✦

This is an instant digital download — there's nothing physical to ship. As soon as your payment goes through, you'll land on a confirmation page with your download link, and the same link arrives by email. Save the files somewhere you'll remember. If you lose the email, just message me and I'll resend it.

Open the spreadsheet in Microsoft Excel, or use the included How-to-Access PDF to copy it into free Google Sheets in one click — whichever you prefer. It's yours to reuse for as long as you need it. If anything's ever wrong with a file, message me and I'll make it right.

✦ GOOD TO KNOW ✦

• Instant digital download — no physical item ships
• Yours forever — re-download any time, reuse it year after year
• Personal use only — please don't resell, share, or redistribute the files
• Colors may look slightly different from screen to screen and printer to printer
• Because it's a digital product, all sales are final — but if something's wrong with your file, just message me and I'll fix it

© Muse & Make Co. For personal use only. Not for resale or redistribution.