Backyard Wedding Planner Spreadsheet

When you book a venue, someone else handles the hard stuff — the tent, the power, the restrooms, the rain plan, the setup crew, the timeline. Have your wedding at home and all of that lands on you.

So this isn't a general wedding planner. It's the operating system for the parts a backyard wedding actually adds — the jobs a venue coordinator would quietly take care of, organized so nothing falls through the cracks.

You're the venue now. This is everything a venue normally handles, done for you.

• IT DOES THE MATH FOR YOU

Type your guest count once on the Site Overview tab and it sizes your whole event:

• Tent square footage (120 guests = a 40x40)
• Tables and chairs
• Portable restrooms (scaled for your guest count and event length)
• Parking spaces
• Dance floor sizeNo guessing, and no blowing the budget on the wrong-size tent.
• THE TWO PAGES THAT RUN YOUR DAY
• Today's Command — pick the day (Thursday–Sunday) and it shows what's happening TODAY: that day's schedule, the setup and breakdown tasks, a weather box, your setup progress, guests, money still to pay, and who to call. It's the "what do I do right now" page nobody else offers.
• Weekend Command — the whole weekend on one printable page that builds itself from your other tabs: setup schedule, vendors arriving, rentals due back, and every emergency number. Print it, tape it to the fridge.
• THE BACKYARD LAYER — 19 TABS NO OTHER PLANNER HAS

Site Overview · Yard Layout (enter width x length, it totals your square footage) · Rental Tracker (with return-date alerts) · Restroom & Power Plan (a power-load calculator that sizes your generator) · Outdoor Lighting · Parking Plan · Neighbor Notification · Weather Backup · Rain Plan · DIY Projects · Borrowed & Returns · Setup & Breakdown · Setup Crew (who brings the ladders, who builds each zone) · Backyard Vendors (food truck, mobile bar, generator, restroom) · Weekend Schedule · Guest Comfort · Emergency Hub · plus Today's Command and Weekend Command.

• THE RAIN PLAN

The page every backyard couple loses sleep over — decided in advance, calm and on paper. Your go/no-go deadline, who makes the call, light-rain and storm backups, an if-it-rains timeline, a vendor-notification list, and a copy-paste guest text template.

• AND A FULL WEDDING PLANNER UNDERNEATHA live Dashboard with your countdown, budget health, progress rings and next payment due · a Budget Allocator reprofiled for backyard spending (tent, restrooms, lighting & power, lawn prep, dance floor, bar) · a Guest List that runs RSVPs, meal totals and seating · a self-filling Seating Chart · vendor tabs · a 12-month checklist · ceremony, reception and day-of timelines · plus theme, music, photo shot list, honeymoon and more. 58 tabs in all.

You type in the blue cells. The black numbers calculate themselves. Nothing is locked.

• PLUS A 35-PAGE PRINTABLE BINDER

The clipboard a coordinator would carry. A site-plan sketch grid, tent & space rules of thumb, a power & lighting map, the Rain Plan, parking & neighbor pages, a rental return checklist, a Setup Crew page, a Day-Of Command sheet, a backyard emergency kit, and vendor-question pages built for tents, food trucks, generators and restrooms. Print only what you'll use.

• WORKS IN EXCEL OR FREE GOOGLE SHEETS

Open it in Microsoft Excel, or use the included one-click link to copy it into free Google Sheets and run the day from your phone in the yard. Your choice.

• THOUGHTFULLY WRITTEN

Written for Partner 1 and Partner 2 — not bride and groom.═══════════════════════════════════════════════════════════════════✦ HOW YOUR DIGITAL DOWNLOAD WORKS ✦

Open the spreadsheet in Microsoft Excel, or use the included How-to-Access PDF to copy it into free Google Sheets in one click — whichever you prefer. It's yours to reuse for as long as you need it. If anything's ever wrong with a file, message me and I'll make it right.

✦ WHAT YOU'LL RECEIVE ✦

• The Backyard Wedding Command Center — 58-tab workbook (.xlsx, opens in Excel or Google Sheets)
• The Backyard Wedding Binder — 35-page printable PDF
• A How-to-Access PDF with your one-click Google Sheets link

✦ GOOD TO KNOW ✦

• Instant digital download — no physical item ships
• Yours forever — re-download any time
• Personal use only — please don't resell, share, or redistribute the files
• Colors may look slightly different from screen to screen and printer to printer
• Because it's a digital product, all sales are final — but if something's wrong with your file, just message me and I'll fix it

✦ A LITTLE PROMISE ✦I'm a one-person shop and I read every message. If you get stuck, if something doesn't work, or if you just have a question, reach out — I'd genuinely rather hear from you than have you frustrated. And I'm always improving these; if you have a suggestion that makes it better, I'll update it and you'll have access to the improved version.— Renee, MuseAndMakeCoFAQ Q: Do I need to be good with spreadsheets?

A: No. You type in the blue cells and everything else calculates itself. There's a How-to-Access PDF that walks you through your first hour.

Q: Do I really not need to guess the tent size?

A: Right — type your guest count on the Site Overview tab and it sizes the tent, tables, chairs, restrooms and parking for you.

Q: Do I need to pay a subscription?

A: Never. It's a one-time purchase — buy it once, keep it forever, reuse it as long as you like.

Q: Do I need special software?

A: Microsoft Excel (2016 or newer) OR a free Google account for Google Sheets — your choice. The binder just needs any PDF reader and a printer.

Q: Can I use it on my phone during setup?

A: Yes — once you've copied it into the free Google Sheets app it syncs to your phone automatically. Today's Command is made to glance at on the day.

Q: Is this only for a backyard, or any at-home wedding?

A: Any private-property or at-home wedding — backyard, farm, family land, a friend's place. You set the details.

Q: Will I get anything in the mail?

A: No, everything is an instant digital download you access right after purchase.

Q: Can I get a refund?

A: Because these are instant digital downloads, all sales are final. But if anything's wrong with your file, message me and I'll make it right.

✦ HOW YOUR DIGITAL DOWNLOAD WORKS ✦

This is an instant digital download — there's nothing physical to ship. As soon as your payment goes through, you'll land on a confirmation page with your download link, and the same link arrives by email. Save the files somewhere you'll remember. If you lose the email, just message me and I'll resend it.

Open the spreadsheet in Microsoft Excel, or use the included How-to-Access PDF to copy it into free Google Sheets in one click — whichever you prefer. It's yours to reuse for as long as you need it. If anything's ever wrong with a file, message me and I'll make it right.

✦ GOOD TO KNOW ✦

• Instant digital download — no physical item ships
• Yours forever — re-download any time, reuse it year after year
• Personal use only — please don't resell, share, or redistribute the files
• Colors may look slightly different from screen to screen and printer to printer
• Because it's a digital product, all sales are final — but if something's wrong with your file, just message me and I'll fix it

© Muse & Make Co. For personal use only. Not for resale or redistribution.