Beach Wedding Planner Spreadsheet

The planner that thinks for you — built for the beach.

A beach wedding is beautiful and unpredictable. The tide moves your ceremony. The sun sets on your photos. The wind fights your microphone, the heat empties your water, and salt and sand get into everything. A generic wedding checklist doesn't know any of that. This one does — it's a command center made for exactly this, and it works the beach's quirks out for you.

Enter your numbers once. It does the rest.

• THE TOOLS NOBODY ELSE HAS

This is what makes couples stop scrolling — the beach-specific pages a normal wedding planner simply doesn't have:

• Tide & Sunset Planner — type your low tide and sunset once and it lands your ceremony on dry sand at golden hour, then schedules the whole evening around the light. No more guessing when to say "I do."
• Beach Bar Calculator — type your guest count and hours once and it works out every drink, plus extra bottled water for the heat and the exact bags of ice and coolers to buy. No more running dry at sunset.
• Weather & Wind Plan — the beach's real enemy is wind, not rain. Decide your backup, your cutoffs and who makes the call before the day, all on one page.
• Ocean Photography Planner — map every shot and the best light for it: the shoreline walk, the dunes, feet in the water, the golden-hour portraits.
• Salt Air & Sand Protection — the checklist that saves your cake, your décor, your electronics and your florals from salt, sand and spray.
• Beach Ceremony Conditions & Permits — capacity, alcohol, amplified-music and sparkler rules, and the permit you'll need, all written down in one place.
• Beach Comfort Planner — shade, water, sunscreen, fans, flip-flops, evening blankets and path lighting, so guests are comfortable start to finish.
• Beach Packing Checklist — everything that has to make it from the car to the sand, so nothing gets left behind.
• ONE DASHBOARD THAT RUNS EVERYTHING

Open the Dashboard and your whole beach wedding is there, updating itself: countdown, budget health, RSVPs, and a beach panel showing your ceremony time, low tide, sunset, golden hour, sparkler send-off, permit status, water and ice to buy — pulled straight from your own tabs. You don't build it. It builds itself.

• ORGANIZED AS A JOURNEY

The tabs flow the way planning actually happens: Start & Plan → The Beach → Tide & Light → Budget → Guests → Vendors → Setup & Décor → The Weekend → The Day → After. You always know where you are and what's next.

• EVERYTHING A FULL WEDDING PLANNER HAS, TOO

Underneath the beach layer is a complete planner: a live budget allocator and tracker, payment schedule, guest list with RSVP and meal totals, a self-filling seating chart, vendor tabs, a 12-month checklist, ceremony/reception/day-of timelines, a day-by-day Weekend Itinerary, guest welcome bags, attire, music, honeymoon — and all the essentials too. 63 tabs in all.

You type in the blue cells. The black numbers calculate themselves. Nothing is locked.

• WORKS IN EXCEL OR FREE GOOGLE SHEETS

Open it in Microsoft Excel, or use the included one-click link to copy it into free Google Sheets and plan from your phone at the beach walkthrough. Your choice.

• THOUGHTFULLY WRITTEN

Written for Partner 1 and Partner 2 — not bride and groom.── PART OF THE WEDDING COMMAND CENTER COLLECTION ──Planning a different kind of wedding? This is one of a family — look for the Micro, Vineyard, Backyard and Destination Wedding Command Centers in the shop, each built on the same calculate-it-for-you engine.═══════════════════════════════════════════════════════════════════✦ HOW YOUR DIGITAL DOWNLOAD WORKS ✦

Open the spreadsheet in Microsoft Excel, or use the included How-to-Access PDF to copy it into free Google Sheets in one click — whichever you prefer. It's yours to reuse for as long as you need it. If anything's ever wrong with a file, message me and I'll make it right.

✦ WHAT YOU'LL RECEIVE ✦

• The Beach Wedding Command Center — 63-tab workbook (.xlsx, opens in Excel or Google Sheets)
• The Beach Wedding Binder — 34-page printable PDF (tide & sunset schedule, beach bar worksheet, weather & wind plan, salt air checklist, menu cards & more)
• A How-to-Access PDF with your one-click Google Sheets link

✦ GOOD TO KNOW ✦

• Instant digital download — no physical item ships
• Yours forever — re-download any time
• Personal use only — please don't resell, share, or redistribute the files
• Colors may look slightly different from screen to screen and printer to printer
• Because it's a digital product, all sales are final — but if something's wrong with your file, just message me and I'll fix it

✦ A LITTLE PROMISE ✦I'm a one-person shop and I read every message. If you get stuck, if something doesn't work, or if you just have a question, reach out — I'd rather hear from you than have you frustrated. And I'm always improving these; if you have a suggestion that makes it better, I'll update it and you'll have access to the improved version.— Renee, MuseAndMakeCoFAQ Q: Do I need to be good with spreadsheets?

A: No. You type in the blue cells and everything else calculates itself. There's a How-to-Access PDF that walks you through your first hour.

Q: How does the tide & sunset planner work?

A: You look up your date's low tide and sunset (any free tide app or weather site has them) and type them in once. It sets your ceremony time so you're on dry sand at golden hour, then schedules the rest of the evening around the light.

Q: How does the bar calculator work?

A: Type your guest count and reception hours once. It works out beer, wine, cocktails, soft drinks, bottled water — with extra for the heat — plus the exact bags of ice and coolers you'll need.

Q: Is this only for a beach, or any outdoor wedding?

A: It's built for beach and coastal weddings, but every tool works for any hot, outdoor or waterfront wedding — the bar calculator, weather & wind plan, comfort and sun-protection pages apply anywhere.

Q: Do I need to pay a subscription?

A: Never. It's a one-time purchase — buy it once, keep it forever, reuse it as long as you like.

Q: Do I need special software?

A: Microsoft Excel (2016 or newer) OR a free Google account for Google Sheets — your choice.

Q: Can I use it on my phone?

A: Yes — once you've copied it into the free Google Sheets app it syncs to your phone, so you can update it right at the beach or the walkthrough.

Q: Will I get anything in the mail?

A: No, everything is an instant digital download you access right after purchase.

Q: Can I get a refund?

A: Because these are instant digital downloads, all sales are final. But if anything's wrong with your file, message me and I'll make it right.

✦ HOW YOUR DIGITAL DOWNLOAD WORKS ✦

This is an instant digital download — there's nothing physical to ship. As soon as your payment goes through, you'll land on a confirmation page with your download link, and the same link arrives by email. Save the files somewhere you'll remember. If you lose the email, just message me and I'll resend it.

Open the spreadsheet in Microsoft Excel, or use the included How-to-Access PDF to copy it into free Google Sheets in one click — whichever you prefer. It's yours to reuse for as long as you need it. If anything's ever wrong with a file, message me and I'll make it right.

✦ GOOD TO KNOW ✦

• Instant digital download — no physical item ships
• Yours forever — re-download any time, reuse it year after year
• Personal use only — please don't resell, share, or redistribute the files
• Colors may look slightly different from screen to screen and printer to printer
• Because it's a digital product, all sales are final — but if something's wrong with your file, just message me and I'll fix it

© Muse & Make Co. For personal use only. Not for resale or redistribution.