Destination Wedding Planner Spreadsheet

Planning a wedding is a lot. Planning one in another country — with flights, passports, room blocks, a currency you don't use and vendors you can't drive to — is a different thing entirely.

So this isn't a regular wedding planner with a palm tree on the cover. It's a purpose-built command center for the parts a destination wedding actually adds: getting your guests there, keeping everyone legal, and pulling the whole trip into one calm, automatic place.

Everything in one place. One dashboard, one timeline, one guest list, one budget. One destination wedding.

• WHAT MAKES IT DIFFERENT — THE DESTINATION LAYER

Alongside a complete wedding-planning system (budget, guest list, seating, vendors, checklist, timeline and more), you get 14 tabs built only for getting married abroad:

• Trip Overview — country, resort, airport, currency and exchange rate in one place
• Guest Flight Tracker — who's flying in, when they land, and who needs a transfer (names pull from your guest list — you never retype them)
• Flight Summary — type the dates you expect and it counts arrivals per day for you, so you can plan airport pickups without the headache
• Passport Tracker — automatically flags any passport that expires within 6 months of your trip, months early, before someone gets turned away at the airport
• Room Blocks — the rooms you're holding, booked vs. still to fill, with deadline alerts
• Transfers & Shuttles — group your guests so nobody's stranded at arrivals
• Legal & Paperwork — the "is it legal there or symbolic?" decision, plus every document you'll need
• Foreign Vendors — type today's exchange rate once and every local price converts to your currency, so there are no surprises
• Multi-Day Itinerary — welcome party to farewell brunch, because a destination wedding is a weekend, not a day
• Welcome Bags — what goes in each bag and what it really costs at scale
• Resort Guide — wifi, check-in, restaurants, tipping, weather and emergency numbers, all on one page
• Excursions — cenotes, ruins, reef trips and spa days to plan as a group
• Guest To-Do — the checklist to drop straight into your invite
• Guest Portal — the flagship. A single share-or-print page that auto-assembles everything your guests need (how to get there, where they're staying, the weekend schedule, an FAQ and a spot for your wedding-website QR code) from the tabs you already filled
• AND A FULL WEDDING PLANNER UNDERNEATHA live Dashboard with your countdown, budget health, progress rings and next payment due · Budget Allocator that splits your total across 14 categories · Budget Tracker with over-budget alerts · a Guest List that runs your RSVP counts, meal totals and seating · a self-filling Seating Chart · vendor comparison and booking tabs · a 12-month checklist · ceremony, reception and day-of timelines · plus theme, music, photo shot list, honeymoon and more. 53 tabs in all.

You type in the blue cells. The black numbers calculate themselves. Nothing is locked.

• PLUS A 44-PAGE PRINTABLE BINDER

The one that goes in your carry-on. Passports & documents, getting-married-abroad legal notes, guest travel, room blocks, transfers, a welcome-letter template, currency & tipping abroad, a travel-day checklist, beach packing, welcome-bag inventory, a tropical emergency kit, and the whole weekend at a glance. Print only what you'll use.

• WORKS IN EXCEL OR FREE GOOGLE SHEETS

Open it in Microsoft Excel, or use the included one-click link to copy it into free Google Sheets and plan from your phone at the resort. Your choice.

• THOUGHTFULLY WRITTEN

Written for Partner 1 and Partner 2 — not bride and groom.═══════════════════════════════════════════════════════════════════✦ HOW YOUR DIGITAL DOWNLOAD WORKS ✦

Open the spreadsheet in Microsoft Excel, or use the included How-to-Access PDF to copy it into free Google Sheets in one click — whichever you prefer. It's yours to reuse for as long as you need it. If anything's ever wrong with a file, message me and I'll make it right.

✦ WHAT YOU'LL RECEIVE ✦

• The Ultimate Destination Wedding Command Center — 53-tab workbook (.xlsx, opens in Excel or Google Sheets)
• The Destination Wedding Binder — 44-page printable PDF
• A How-to-Access PDF with your one-click Google Sheets link

✦ GOOD TO KNOW ✦

• Instant digital download — no physical item ships
• Yours forever — re-download any time
• Personal use only — please don't resell, share, or redistribute the files
• Colors may look slightly different from screen to screen and printer to printer
• Because it's a digital product, all sales are final — but if something's wrong with your file, just message me and I'll fix it

✦ A LITTLE PROMISE ✦I'm a one-person shop and I read every message. If you get stuck, if something doesn't work, or if you just have a question, reach out — I'd genuinely rather hear from you than have you frustrated. And I'm always improving these; if you have a suggestion that makes it better, I'll update it and you'll have access to the improved version.— Renee, MuseAndMakeCo-------------------------------------------------------------------FAQ -------------------------------------------------------------------Q: Do I need to be good with spreadsheets?

A: No. You type in the blue cells and everything else calculates itself. There's a How-to-Access PDF that walks you through your first hour.

Q: Do I need to pay a subscription?

A: Never. It's a one-time purchase — buy it once, keep it forever, reuse it as long as you like.

Q: Do I need special software?

A: Microsoft Excel (2016 or newer) OR a free Google account for Google Sheets — your choice. The binder just needs any PDF reader and a printer.

Q: Can I use it on my phone at the resort?

A: Yes — once you've copied it into the free Google Sheets app it syncs to your phone automatically.

Q: Is this only for beach weddings?

A: No. It works for any wedding abroad — beach, city, villa or resort. You set the destination, currency and details.

Q: Will I get anything in the mail?

A: No, everything is an instant digital download you access right after purchase.

Q: Can I get a refund?

A: Because these are instant digital downloads, all sales are final. But if anything's wrong with your file, message me and I'll make it right.

✦ HOW YOUR DIGITAL DOWNLOAD WORKS ✦

This is an instant digital download — there's nothing physical to ship. As soon as your payment goes through, you'll land on a confirmation page with your download link, and the same link arrives by email. Save the files somewhere you'll remember. If you lose the email, just message me and I'll resend it.

Open the spreadsheet in Microsoft Excel, or use the included How-to-Access PDF to copy it into free Google Sheets in one click — whichever you prefer. It's yours to reuse for as long as you need it. If anything's ever wrong with a file, message me and I'll make it right.

✦ GOOD TO KNOW ✦

• Instant digital download — no physical item ships
• Yours forever — re-download any time, reuse it year after year
• Personal use only — please don't resell, share, or redistribute the files
• Colors may look slightly different from screen to screen and printer to printer
• Because it's a digital product, all sales are final — but if something's wrong with your file, just message me and I'll fix it

© Muse & Make Co. For personal use only. Not for resale or redistribution.