School Counselor Command Center

ONE CONNECTED SYSTEM TO RUN YOUR ENTIRE COUNSELING PROGRAM.

Caseload

• Referrals
• Appointments
• Contacts
• Follow-Ups
• Small Groups
• Academic & Attendance Support
• College & Career
• Scholarships
• Family Communication
• Program Goals — all connected, all automatic.

The School Counselor Command Center is a 35-tab operating system for your whole counseling program. Enter your students and settings ONE time, and your Executive Dashboard, Weekly view, referral data, service totals, and college/scholarship deadlines all update on their own. Stop juggling sticky notes, spreadsheets and your memory — open one workbook and instantly see what needs your attention today and this week.

Built for elementary, middle, and high school counselors and counseling departments. Works right inside Microsoft Excel AND free Google Sheets — no apps, no logins, no subscriptions.━━━━━━━━━━━━━━━━━━━━WHY COUNSELORS LOVE IT━━━━━━━━━━━━━━━━━━━━

• Enter each student once (using a coded ID) — 35 connected tabs update themselves
• A Counselor Executive Dashboard with live KPI cards and alert lists (high-priority referrals, overdue follow-ups, this week's appointments)
• A Weekly Dashboard that shows this week's appointments, new referrals, follow-ups and deadlines every Monday
• A Referral Dashboard: volume, response time, first-contact-overdue alerts, and breakdowns by source and priority
• A Service Delivery Dashboard that turns your contact log into program data (individual vs. group, time by category, monthly totals)
• College & career built in: application tracker, scholarship tracker with deadline alerts, and graduation-progress monitoring
• Every dropdown is customizable on one Settings tab — with room to add your own options any time
• Set your School Year once, and choose "today" or a custom reporting date so your dashboards always show the week you want
• A Counselor Time Tracker that turns your day into program evidence (direct vs. indirect service, time by activity)
• Overdue dates turn red, approaching dates turn amber, automatically
• Formula cells are locked so you can't overwrite them by accident
• Designed for privacy: coded student IDs, brief operational entries — an organizational tool, not a clinical record━━━━━━━━━━━━━━━━━━━━WHAT'S INSIDE — 35 CONNECTED TABS━━━━━━━━━━━━━━━━━━━━SETUP & NAVIGATION
• Start Here (setup guide + privacy reminder)
• Navigation Hub (clickable links to every section)
• Settings (customize every dropdown + School Year & reporting date)

DASHBOARDS

• Counselor Executive Dashboard (KPIs, alerts, live charts)
• Weekly Counselor Dashboard (editable week)
• Referral Dashboard (response time, days open, alerts)
• Service Delivery Dashboard
• Group Outcomes Dashboard
• Postsecondary Dashboard

CASELOAD & REFERRALS

• Student Caseload (master list — powers every dropdown)
• Referral Intake Tracker
• Student Support Case Manager
• Appointment Scheduler
• Student Contact Log
• Master Follow-Up Tracker
• Counselor Time Tracker (direct vs. indirect service)

SMALL GROUPS

• Small-Group Program Planner
• Group Participant Tracker
• Group Session Planner

ACADEMIC & ATTENDANCE

• Academic Concern Tracker
• Attendance Intervention Tracker
• Student Success Plan

COLLEGE & CAREER

• Graduation Progress Tracker
• College Application Tracker
• Scholarship Tracker
• Recommendation Request Tracker

FAMILY & COMMUNITY

• Family Communication Log
• Community Resource Directory

PROGRAM MANAGEMENT

• Counseling Program Goals
• Classroom Guidance Lesson Planner
• Events & Campaign Planner

COUNSELOR PRODUCTIVITY

• Counselor Task Manager
• Recurring Responsibilities
• Program Data & Outcomes
• Counselor Reflection Journal━━━━━━━━━━━━━━━━━━━━HOW IT CONNECTS━━━━━━━━━━━━━━━━━━━━Enter it once → it appears everywhere it's needed:
• Student Caseload → the student dropdown on every tab
• Referrals → Referral & Executive dashboards + follow-up alerts
• Appointments → Weekly & Executive dashboards
• Student contacts → Service Delivery dashboard
• Follow-up dates → overdue alerts across the workbook
• Group attendance → group tracking
• College applications & scholarships → deadline alerts
• Family communication → monthly contact totals
• Program goals & tasks → program summary + weekly view━━━━━━━━━━━━━━━━━━━━WHAT YOU GET━━━━━━━━━━━━━━━━━━━━
• THREE designer colorways (Coastal Executive, Monochrome Beach, Mauve Serenity)
• An EXAMPLE workbook (filled with sample data so you can see it working) AND a clean BLANK workbook for each colorway
• Quick-Start Guide (PDF)
• How-to-Access Guide for Excel & Google Sheets (PDF)
• Printable Counselor Toolkit — 20 forms (referral, appointment, check-in, success plan, group consent & attendance, meeting agendas, senior grad review, and more)
• Counselor Email-Template Pack — 46 editable templates (referrals, families, groups, college/scholarship deadlines, recommendations, and more)
• College & Career Bonus Pack — 10 student worksheets (application & scholarship checklists, college & aid comparison, career interest, resume, interview prep, transition & decision worksheets)
• Instant digital download — yours forever, use year after year━━━━━━━━━━━━━━━━━━━━IMPORTANT — PLEASE READ━━━━━━━━━━━━━━━━━━━━This is a planning and program-management tool. It is not a confidential counseling-record, clinical-note, crisis-management, or student-information system, and it is not FERPA- or HIPAA-compliant software. Please use non-identifying student codes, keep entries brief and operational, and avoid clinical/therapy notes, diagnoses, detailed mental-health or medical histories, Social Security numbers, and birthdates. Follow all school and district policies for data access and recordkeeping, review any consent/referral templates with your district before use, customize emergency procedures to district policy, and store official records only in your district-approved systems.

This is a DIGITAL DOWNLOAD. No physical item will be shipped. Due to the instant-download nature, all sales are final — but if anything isn't working, message me and I'll make it right.

Compatible with Microsoft Excel and free Google Sheets. Not designed for the Numbers app or mobile-only use.━━━━━━━━━━━━━━━━━━━━© Muse & Make Co. For your own school/professional counseling use. Not for resale or redistribution.

✦ HOW YOUR DIGITAL DOWNLOAD WORKS ✦

This is an instant digital download — there's nothing physical to ship. As soon as your payment goes through, you'll land on a confirmation page with your download link, and the same link arrives by email. Save the files somewhere you'll remember. If you lose the email, just message me and I'll resend it.

Open the spreadsheet in Microsoft Excel, or use the included How-to-Access PDF to copy it into free Google Sheets in one click — whichever you prefer. It's yours to reuse for as long as you need it. If anything's ever wrong with a file, message me and I'll make it right.

✦ GOOD TO KNOW ✦

• Instant digital download — no physical item ships
• Yours forever — re-download any time, reuse it year after year
• Personal use only — please don't resell, share, or redistribute the files
• Colors may look slightly different from screen to screen and printer to printer
• Because it's a digital product, all sales are final — but if something's wrong with your file, just message me and I'll fix it

© Muse & Make Co. For personal use only. Not for resale or redistribution.