Vineyard Wedding Planner Spreadsheet

The planner that thinks for you — built for the vineyard.

A vineyard wedding isn't a ballroom wedding. You've got wine to choose and pour, a sunset to plan the whole day around, an outdoor space to keep comfortable, and a weekend of guests to look after. So this isn't a generic wedding checklist — it's a command center made for exactly this: it calculates your wine, schedules your light, and updates itself while you enjoy the fun part.

Enter your numbers once. It does the rest.

• THE TOOLS NOBODY ELSE HAS

This is what makes couples stop scrolling — the vineyard-specific pages a normal wedding planner simply doesn't have:

• Wine & Bar Calculator — type your guest count and hours once and it works out every bottle of wine, champagne for the toast, beer, cocktails and bags of ice. No more guessing how much wine to buy.
• Golden Hour & Photography Planner — type your sunset time once and it schedules your first look, portraits, golden-hour, the sunset moment, dinner, dancing and the sparkler exit. Never miss the perfect vineyard light.
• Wine Decision Matrix — score every wine you taste on flavor, value and pairing; it totals the score and flags your keepers, so the fun part actually becomes a decision.
• Wine Selection, Wine Pairing & Signature Cocktails — choose your reds, whites, rosé and sparkling, match a wine to every course, and plan your his-and-hers pours.
• Vineyard Map — sketch the property and place your ceremony, cocktail hour, reception, wine bar, photo spots and parking.
• Scenic Photo Locations — map every backdrop (the vines, the barrels, the hilltop) and the best light for each.
• Seasonal Vineyard Guide — what spring, summer, fall and winter each give you at a vineyard, so you pick the right date and light.
• Wine Budget — break your wine, bar and beverage spend down line by line, estimate vs. actual.
• ONE DASHBOARD THAT RUNS EVERYTHING

Open the Dashboard and your whole vineyard wedding is there, updating itself: countdown, budget health, RSVPs, and a vineyard panel showing your wine selection progress, bottles to buy, champagne count, sunset time, golden hour and the sparkler exit — pulled straight from your own tabs. You don't build it. It builds itself.

• ORGANIZED AS A JOURNEY

The tabs flow the way planning actually happens: Start & Plan → The Vineyard → Wine → Budget → Guests → Vendors → Light & Photos → Weekend & Day → Style & Decor → After. You always know where you are and what's next.

• EVERYTHING A FULL WEDDING PLANNER HAS, TOO

Underneath the vineyard layer is a complete planner: a live budget allocator and tracker, payment schedule, guest list with RSVP and meal totals, a self-filling seating chart, vendor tabs, a 12-month checklist, ceremony/reception/day-of timelines, a day-by-day Weekend Itinerary, guest welcome bags, an outdoor comfort planner, a weather & rain plan, attire, music, honeymoon — and all the essentials too. 60 tabs in all.

You type in the blue cells. The black numbers calculate themselves. Nothing is locked.

• WORKS IN EXCEL OR FREE GOOGLE SHEETS

Open it in Microsoft Excel, or use the included one-click link to copy it into free Google Sheets and plan from your phone at the tasting. Your choice.

• THOUGHTFULLY WRITTEN

Written for Partner 1 and Partner 2 — not bride and groom.── PART OF THE WEDDING COMMAND CENTER COLLECTION ──Planning a different kind of wedding? This is one of a family — look for the Micro, Backyard and Destination Wedding Command Centers in the shop, each built on the same calculate-it-for-you engine.═══════════════════════════════════════════════════════════════════✦ HOW YOUR DIGITAL DOWNLOAD WORKS ✦

Open the spreadsheet in Microsoft Excel, or use the included How-to-Access PDF to copy it into free Google Sheets in one click — whichever you prefer. It's yours to reuse for as long as you need it. If anything's ever wrong with a file, message me and I'll make it right.

✦ WHAT YOU'LL RECEIVE ✦

• The Vineyard Wedding Command Center — 60-tab workbook (.xlsx, opens in Excel or Google Sheets)
• A How-to-Access PDF with your one-click Google Sheets link(Printable binder coming soon — free update for buyers.)

✦ GOOD TO KNOW ✦

• Instant digital download — no physical item ships
• Yours forever — re-download any time
• Personal use only — please don't resell, share, or redistribute the files
• Colors may look slightly different from screen to screen and printer to printer
• Because it's a digital product, all sales are final — but if something's wrong with your file, just message me and I'll fix it

✦ A LITTLE PROMISE ✦I'm a one-person shop and I read every message. If you get stuck, if something doesn't work, or if you just have a question, reach out — I'd genuinely rather hear from you than have you frustrated. And I'm always improving these; if you have a suggestion that makes it better, I'll update it and you'll have access to the improved version.— Renee, MuseAndMakeCoFAQ Q: Do I need to be good with spreadsheets?

A: No. You type in the blue cells and everything else calculates itself. There's a How-to-Access PDF that walks you through your first hour.

Q: How does the wine calculator work?

A: Type your guest count and reception hours once. It works out how many bottles of wine, champagne for the toast, beer, cocktails and bags of ice you'll need — and you can adjust the wine/beer/cocktail mix to match your crowd.

Q: What is the Golden Hour planner?

A: Vineyard couples care deeply about photos because the scenery is why they chose the venue. Type your sunset time once and it schedules your first look, portraits, golden-hour, the sunset moment, dinner, dancing and the sparkler exit — all around the light.

Q: Is this only for a winery, or any outdoor wedding?

A: It's built for vineyard and winery weddings, but every tool works for any outdoor or estate wedding — the wine calculator, golden hour planner, weather plan and comfort planner apply anywhere.

Q: Do I need to pay a subscription?

A: Never. It's a one-time purchase — buy it once, keep it forever, reuse it as long as you like.

Q: Do I need special software?

A: Microsoft Excel (2016 or newer) OR a free Google account for Google Sheets — your choice.

Q: Can I use it on my phone?

A: Yes — once you've copied it into the free Google Sheets app it syncs to your phone, so you can update it right at the tasting or the walkthrough.

Q: Will I get anything in the mail?

A: No, everything is an instant digital download you access right after purchase.

Q: Can I get a refund?

A: Because these are instant digital downloads, all sales are final. But if anything's wrong with your file, message me and I'll make it right.

✦ HOW YOUR DIGITAL DOWNLOAD WORKS ✦

This is an instant digital download — there's nothing physical to ship. As soon as your payment goes through, you'll land on a confirmation page with your download link, and the same link arrives by email. Save the files somewhere you'll remember. If you lose the email, just message me and I'll resend it.

Open the spreadsheet in Microsoft Excel, or use the included How-to-Access PDF to copy it into free Google Sheets in one click — whichever you prefer. It's yours to reuse for as long as you need it. If anything's ever wrong with a file, message me and I'll make it right.

✦ GOOD TO KNOW ✦

• Instant digital download — no physical item ships
• Yours forever — re-download any time, reuse it year after year
• Personal use only — please don't resell, share, or redistribute the files
• Colors may look slightly different from screen to screen and printer to printer
• Because it's a digital product, all sales are final — but if something's wrong with your file, just message me and I'll fix it

© Muse & Make Co. For personal use only. Not for resale or redistribution.